Your questions about virtual brands, answered

Incentivio Partner

Today's post comes from our partner Otter who helps restaurants end tablet hell, duplicate order entry, manual errors, and missed orders. Consolidate orders from Incentivio and other delivery platforms in one place with Otter. With exclusive offers for Incentivio customers, Otter can help you say goodbye to multiple tablets, manual entry, and order issues. Based on their original in-depth post on the topic, today’s post covers one of the most asked about topics we hear from restaurants today - virtual brands and how they can help restaurants grow.


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What is a virtual brand? How does it work? How can I create a virtual brand for my restaurant?

If you’ve heard the buzz around virtual brands but feel intimidated about the process or how to get started— you’ve come to the right place! We’re going to tell you how to quickly and easily launch your first virtual brand for your restaurant using the resources you already have.

What is a virtual brand?

Virtual brands are digital storefronts and menus created specifically for online order platforms - they are called “virtual” because the customer can only see and order from these restaurants online.

A single restaurant can have multiple brands in the same space, making many restaurants more profitable. For example, if your restaurant is well known for its tacos but also makes burgers, you can start a separate burger virtual brand. 

While the phrase “virtual brands” sounds futuristic—it is actually already a popular practice worldwide. Even large chains are now launching virtual brands.

Why should my restaurant create a virtual brand?

Today’s customers have no problem ordering food from places they haven't tried before, so creating a new brand has multiple benefits:

  • Dominate ordering platforms. Having multiple brands means multiple appearances on ordering platforms. If you’re currently listed on these delivery platforms, you appear 1 time on each of them. But what if you could appear 2 or 3 times?
  • Increase your sales. Along the same lines, 3 appearances on each delivery platform translate to 3x the reach and potentially 3x the orders and sales.
  • Optimize your kitchen space. If your kitchen has enough capacity to prepare more food, why not take advantage of it?
  • Limit waste and take advantage of your current inventory. You can create a virtual brand with the ingredients you already use to optimize your inventory.
  • Experiment with your kitchen. Having an additional brand will allow you to try new concepts and dishes without changing what people love about your main brand.
  • Multiply your ROI. The idea is to use the resources you already have (space, staff, ingredients) to significantly increase your investment return.
Where do I start?

First things first, it’s time to come up with a concept for your virtual brand.

Start by thinking about what type of customers you’re looking to attract with a new offering. Head over to the delivery platforms and begin by asking yourself some questions: what kind of food is popular in your area? Is there something missing in the area? What are your best-performing items, and how can you take advantage of them?

Maybe you offer a couple of vegetarian dishes on your menu that has been well received. How about creating a separate vegetarian virtual brand? A salad-bar? Maybe your desserts are trendy and could have their brand.

Think about what menu items are already 100% adapted to delivery. You must consider factors such as prep times, profit margin, temperature, and ease of delivery. It is best to focus on simple dishes with ingredients similar to what you already use in your main brand. Remember that you can experiment with more than one virtual brand to get the most out of your kitchen. 

The goal is for the customer to feel your menu is specialized. When a customer wants to eat a burger, they’ll probably go directly to a burger restaurant. So instead of offering a few burgers on your main menu, you can become a burger specialist with a virtual menu!




How can I go about starting a brand with one main product?

If you have different categories in your menu, you can split them up and create specialized brands.


food products


What’s great is that you will use the same ingredients and resources that you already have. In most cases, you’re going to offer the same dishes that you do today just positioning them differently. This will allow you to reach new customers and differentiate your business.

Note - we advise keeping your main restaurant. First, you already have a customer base that orders from you because they know you and like your food. Second, even if you set up multiple virtual restaurants, these won’t steal customers from your main one. You’ll only have new customers added to your customer base.

What are the best practices for choosing a name for my virtual brand(s)?

We see some combinations that work well for virtual brands - here are some thought-starters:


virtual brand names examples


Beyond these examples, feel free to be imaginative and take inspiration from your area and audience - just make sure your name is unique and available in your area.

How do I create the perfect menu for my virtual brand?

We have analyzed several thousand restaurants to create a structure optimized for delivery, mainly due to its simplicity. Did you know that before placing an order, a customer typically visits around six different restaurant pages?  If a menu is too complicated, they often move on to the next restaurant. That’s why we recommend having six main product categories with four to six products in each category. See below for the ideal menu structure:


virtual brand menu


Options and modifiers and extras

Increase your average ticket value by adding options to your dishes. Every dish should have at least one option, ideally with multiple ingredients to add. Your goal is to make it easy for your customers to add a sauce or an extra, to avoid such requests as “please replace the fries with a salad” which are twice as likely to lead to mistakes. 

To boost your average basket size, your products should have a suggestion to add something (sides, drinks, desserts) - using phrases like “Frequently ordered together.” can help increase the upsells.

Photos and descriptions

Provide accurate descriptions and be as precise as possible to avoid complaints. Avoid spelling mistakes, capital letters, and make your descriptions between 140 and 260 characters long. You can also use emojis on your descriptions as they tend to perform great.

Increase your average basket size by adding photos to your online menu. Menus that have one photo per item receive more orders.


Ice cream


Main takeaways: How to succeed with your virtual brand.

Now that you know what a virtual brand is, how it works, and how to develop a concept, name, and menu—it’s time to learn the five main tips for ensuring your virtual brand succeeds:

  1. Quality first. When working solely with delivery, prep and delivery times should be two of your key considerations. However, you should not sacrifice the quality of your dishes. Make sure you come up with a simple concept that allows your staff to manage more than one brand without impacting service levels.
  2. Packaging. When it comes to delivery, the packaging is a big part of your brand image. Containers not only allow your guests to receive their dishes properly, but they are also a reflection of your identity and one of the first points of contact they will have with your concept.
  3. Customer connection. Because your customers will only be interacting with your brand online, you have an opportunity to find creative ways to turn one-time orderers into loyal customers. How about including thank you notes or promotions in each bag? Anything that allows your restaurant to show the customer that you appreciate their business will help in this area.
  4. Promotions. Promotions are one of the best tools to make yourself stand out on delivery platforms. You can experiment with different ideas: promotions for regular customers, a free dessert for first-time customers, or a percentage discount on your most popular dishes.
How do the logistics work? How can I start a virtual brand with the team at Otter?

Typically, when you create a new virtual brand, you’d get an additional tablet to receive orders. Your sales increase, but your space gets more cluttered, and your operations become messier. That’s where Otter comes in. Otter is the solution that merges all your delivery accounts on one tablet and one printer.


otter tablet


With Otter, you’ll be able to manage your delivery business from start to finish:

  • Consolidate all your delivery partners and orders into a single tablet.
  • Modify, add and remove menu items across your delivery platforms with one simple click.
  • Access aggregated data across all of your delivery partners to drive actions that improve your sales and operations.
  • Dive into sales, orders, and financial data by store location, brand, delivery service, and more.
  • And much, much more.

Get in touch today to learn how Otter can help Incentivio customers add virtual brands and grow their online and delivery orders!